Visa Information

Visitors from non-Schengen countries must possess a passport valid for at least a three-month stay. To begin with the procedure, participants are advised to locate their respective diplomatic missions or embassy. As offices aren’t available in all countries, it is necessary to either apply at an embassy representing Spain or to travel to an assigned embassy in another country. Please note that the visa procedure can take up to one month.

It is necessary that the applicant applies in person at the embassy. This is due to a new Visa Information System, which requires the collection of fingerprints. 
There are additional documents requested in order to apply for a visa at the embassy: please check with your embassy which documents are necessary.

Reimbursement requests caused by visa denial or expatriation of the delegate will be handled on an individual basis.

How to get an Invitation Letter

Conditions for obtaining an invitation letter are as follows:

- Paid registration fee or Waived registration.

The invitation letter can be requested online during the registration process.

Important Dates

  • Deadline extended - Abstract submission
    13 January − 16 March 2023
  • Notification of acceptance
    By 30 April 2023
  • Early bird registration
    Before 16 June 2023
  • Standard registration period
    16 June − 1 August 2023
  • Late registration (no presentation)
    2 − 15 August 2023
  • Registration during the conference (no presentation)
    27 August − 1 September 2023
  • Welcome reception
    27 August 2023
  • Conference dates
    27 August − 1 September 2023


Av. César Augusto 3, 2º D | 50004 Zaragoza
Tel. +34 976 435 857 | Fax: +34 976 280 740
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